• August 2012

Profource is one of the first users of Fusion Applications in the Benelux region. With this deployment we will not only improve our own internal financial processes, but will also gain the necessary experience and insights to guide our customers during their implementation process. Currently we’re implementing Fusion Apps. Two members of our Fusion Apps project team, Jan Groenen en Mathieu Kamp, will keep you posted on their findings through our blog.

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August 17 2012 – Last week in update week 32 we shared our findings on creating journals, analyzing GL balances and Financial reporting. Today we’ll dive into Payables.

1. Suppliers

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First of all we need to create some suppliers to be able to enter purchase invoices. To do so we needed to be a so called ‘procurement agent’ (1).

After adding this and having the role ‘supplier administrator’, we were able to create our first suppliers in Fusion Applications (2).

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2. Creating a supplier

To create a supplier, go to the ‘Suppliers’ dashboard (3). There is a supplier form from you which can select different tasks:

• Manage Suppliers (editing address details etc..)
• Creating Suppiers
• Merging Suppliers
  

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In this case we are going to create a new supplier (4).

4.

After creating the supplier with the basic details as name and country, you will get four tabs (5) in which you need to enter further details:
Profile
General details
Addresses
Addresses details
Sites
The assignment of a particular address into a business unit in which the supplier address should be available for use
Contacts
Contact details and persons within the supplier organization

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An address (6) and / or site (7) can be assigned to multiple ‘business units’ to overcome the need of creating duplicate suppliers and addresses for multiple business units using the same suppliers.

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3. Invoices

Invoices can be entered and matched to a PO or invoices can be uploaded via an excel upload. First all header information is entered (8).

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Invoices can be ‘grouped’ together by using an invoice group (instead of using invoice batches as in R11 /R12) (9).

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Invoice lines can be entered (10).

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After the invoice is entered, tax can be calculated and the invoice needs to be validated (11). After this the invoice can be paid!

11.

4. Payments

Payment batches can be configured and submitted as in R11/R12 (12). There are different selection criteria which you can use, after which the payment request can be submitted.

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After the payment process has been completed, the status of the invoice will be ‘paid’ (13).

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We’ll post our findings regularly so keep an eye out for new articles on our blog. If you would like to share something with us, let us know!

Regards, Mathieu and Jan

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